Minutes of the Parish Council Annual Meeting of WOODGREEN PARISH COUNCIL Held at the Reading Room on Tuesday 3rd May 2016 at 7.30 pm

Members present: Chairman Stewart Hall (SH), Ed Hollinghurst (EH), Pete Skinner (PS) (left at 9.25pm), John Clarke (JC), Julia Wilkie (JW), John Sanger (JS) and Sue Allpress (SA).

Also present: Vicky Eden (Clerk), Richard Venn and Sean Marsh, new Estates Officer at the Forestry Commission

16.70   Election of Chairman: It was proposed and seconded for ‘Cllr Stewart Hall to be elected for the forthcoming year’. There were no further nominations and SH was elected unopposed. The Chairman’s Declaration of Acceptance of Office was signed accordingly.

16.71   Election of Vice Chairman: It was proposed and seconded for ‘Cllr Ed Hollinghurst to be elected for the forthcoming year’. There were no further nominations and EH was elected unopposed. The Vice  Chairman’s Declaration of Acceptance of Office was signed accordingly.

16.72   Apologies for Absence: No apologies of absence were received.

16.73   Declarations of interest: JS for NPA Development Control Planning Committee and he also advised that he needed to update his Declaration of Interest form. Confirmation was received from all other councillors that their Declaration of Interest forms are up to date.

16.74   Public Participation Session: Richard Venn, owner of Castle Cottage, spoke in relation to his planning application 16/00227, advising that he had liaised with the Planning Officer and Conservation Officer to try to ensure that any concerns were addressed.

Sean Marsh, new Estates Officer at the Forestry Commission, introduced himself to the Parish Council and provided a background to both his role and the ‘Conserving the Forest Fringe’ project. His role is essentially educationally based but has some enforcement powers (e.g. encroachments, vegetation issues and ensuring that correct materials are used in driveways). At present he is working on the production of a leaflet to provide guidance to New Forest residents, highlighting that the area is a SSSI. A member asked if it was easy to obtain information in relation to people with licences who are allowed to park outside their property and was advised to contact the Forestry Commission. The Parish Council thanked Sean for attending the meeting and looked forward to working together in the future.

The Clerk advised that due to illness there were some mistakes on the agenda. These would be clarified throughout the meeting.

16.75   Minutes of previous meeting on 05/04/2016: It was then unanimously RESOLVED that the minutes be accepted as an accurate record and were duly signed by the Chairman.

16.76   Standing Orders: Following revision in line with NALC recommendations, the Parish Council RESOLVED to adopt the new Standing Orders.

16.77   Financial Regulations: The Financial Regulations had been updated in line with NALC recommendations. The Chairman suggested that the wording in relation to 10.3 on page 10 should be changed to ‘excluding VAT’ and not ‘minus VAT and this was agreed by the Council. The Clerk is to amend accordingly. Subject to this amendment, the Parish Council RESOLVED to adopt the new Financial Regulations.

16.78   Appointment of Internal Auditor: The Parish Council RESOLVED to appoint the existing auditor, Ann Simmons for the financial year 2016-2017 if she is happy to continue.

16.79   Responsibilities of Parish Councillors: The following roles were agreed by the Council:

  1. Planning                                              SH, EH, SA, JW
  2. Treeworks                                           EH, JC
  3. Cemetery                                            SH, SA, JW
  4. Transportation                                                EH
  5. Roads and ditches                               JS       
  6. Footpaths and hedges                         EH, SA
  7. Maintenance of council property       PS
  8. Parish Liaison                                     JW
  9. Parish Lengthsman                              JS
  10. Finance                                                SH
  11. North West Quadrant                         PS
  12. Western Escarpment                           EH, JC
  13. Downton Link                                                JW
  14. New Forest Consultative Panel          SH, EH
  15. Dodington Trust                                 SH

16.80   Council Asset Register: Following a short discussion, Clerks equipment at home was removed from the Asset Register as the Council has not provided any IT equipment for the Clerk to use and it was noted that 10 seats are to be reflected not 8. The up to date Asset Register then was read, approved and adopted by the Council.

16.81   Council Insurance Policy: The Clerk confirmed that the Parish Council had taken out a three year agreement with Zurich in the previous year and that no assets had been purchased in the financial year 2015-2016. It was agreed that SH, EH and PS would assist the clerk with her review of the council’s insurance policy prior to renewal on 1st June 2016.

16.82   Approval and Decision on amendments to Council Policies:

  • Complaints - Following revision in line with SLLC recommendations, the Parish Council RESOLVED to adopt the new Complaints policy
  • Freedom of Information Act Requests - The Clerk advised that she had prepared documentation for the Council to review and it was considered that FOIA requests in relation to the cemetery required further research. The Parish Council RESOLVED to adopt the new FOIA documentation subject to future amendments.

16.83   Matters arising from previous minutes:

  • On the previous minutes dated 5th April 2016, it was noted to discuss Welcome Packs. SA will investigate possible volunteers in relation to future distribution of Welcome Packs and, via his attendance at meetings of the Western Escarpment Conservation Steering Group, JC will report back the actions taken at Hyde Parish Council in relation to this matter.
  • On the previous minutes dated 5th April 2016, it was noted to discuss the Santander and NS&I investments. It was agreed to discuss this matter under Finance.
  • On the previous minutes dated 5th April 2016, it was noted to discuss the repair to the gateposts in Halls Field. SH advised that the repairs required are situated on the boundary with the village hall and will investigate further. It was suggested that the Parish Lengthsman may be able to amend fences and the Parish Council will bear this in mind for any future repairs.
  • The Clerk had contacted Bob Brown, HCC for an update in relation to horsetail concerns. HCC are aware of the problem and action will be taken in due course.
  • The Clerk had had no response from BT online in relation to the painting of the telephone box and will continue to chase.
  • Update in relation to Steel’s Drove. EH advised that this work should be starting shortly but that padlocks would not be provided by the contractor. After a short discussion, it was agreed that EH should purchase padlocks in line with the Financial Regulations prior to the next meeting if required.
  • Update in relation to Anti Litter Picking Event 16th-17th April 2016. SH provided an update. The weekend had been a success with 10 bags of rubbish collected. The Parish Council expressed thanks to all who had taken part.
  • Update in relation to fire extinguisher. As yet Chubb had not yet been in touch with the Clerk and she will chase accordingly.
  • Invitations had now gone out for the Parish Assembly on 10th May 2016 and County Cllr Edward Heron advised that he would also provide a short update. It was noted that fliers for this event had been kindly distributed with the parish magazine and the Parish Council expressed thanks to these volunteers.
  • It was confirmed that most Verge Protection Leaflets had been distributed, although PS is to distribute leaflets to his allocated part of the village in due course.
  • With the lighter evenings, the Parish Council highlighted previous concerns in relation to bonfires and noise caused by garden maintenance and encouraged villagers to be mindful of their neighbours when undertaking any work.

16.84   Planning Applications:

  • 16/00227  - Castle Cottage, Woodgreen, SP6 2AX

After a short discussion, the parish council RESOLVED the following in relation to the above planning application:

PAR 1 – Recommend PERMISSION but the Parish Council would accept the decision reached by the National Park Authority’s Officers under their delegated powers. The Clerk is to advise NFNPA accordingly.

The Clerk advised that the following application was received on 27th April 2016 and would be added to the agenda for next month’s meeting. The Clerk will contact NFNPA for an extension if necessary:

  • 16/00332 -Belvedere, Woodgreen, SP6 2AU

Tree Works Applications: Although no applications had been received by 26th April 2016, the Clerk advised that the following had subsequently been forwarded via email:

  •  CONS/16/0447 - Robin Cottage, Woodgreen

JC advised that he would look into this application and advise the Clerk if he had any concerns. JC advised that he had looked at CONS/16/0302 - Hollington, Lower Densome Wood, SP6 2BE and had had no concerns.

Other Planning Matters: The Clerk advised that other decisions in relation to planning and tree works applications are reflected on Correspondence – Appendix 1, including the enforcement action in relation to Wild Close. SH provided an update in relation to the workshop (Listed Buildings: Design and Conservation) that he had attended on Tuesday 12th April 2016. He had been advised that there are ‘heritage’ properties in Woodgreen whose applications are looked at carefully by the Planning Department. The Parish Council questioned whether existing homeowners knew that they lived in a ‘heritage’ property and would be interested to know how many such properties were in the Woodgreen area. Also, will the ‘heritage’ status be clearly reflected on future planning applications? The Clerk is to investigate and return to the Council at the next meeting.

16.85   Roads, hedges & verges:  EH reported that the bridge situated on the road leading from Breamore into Woodgreen had been damaged following a vehicle collision and the Clerk is to report to HCC accordingly. JS also advised that he would like the Clerk to arrange a meeting with Bob Brown at HCC in due course to review ongoing concerns. There was a short discussion in relation to the verge protection programme. EH had asked Gary North at the Forestry Commission for an update and had been advised that matters should be progressing shortly. Both JC and JS had arranged separate meetings with Gary North (JC had also met with Richard Burke and a verderer) and it had been confirmed that the Forestry Commission intended to continue with original plans. EH raised a concern in relation to passing places on single track roads and it was agreed for the Clerk to raise this with Bob Brown, HCC.

16.86   Parish Lengthsman: JS advised that he was happy with the Lengthsman’s visit to the village on 25th April 2016. The recent correspondence from Fordingbridge Town Council was also highlighted as additional tasks have now been added to the Lengthsman’s remit.

16.87   Cemetery Report:

  • Update in relation to unapproved memorials. SH advised that investigations were ongoing although the parish council agreed that he should write to a family member in relation to a specific unapproved memorial. It was highlighted that any changes to memorials must be approved by the Parish Council prior to any action being taken.
  • Update in relation to the test area of grass that had been treated. SH advised that the grass was much better and another test area would be undertaken in July. The Clerk had also asked that Cutting Edge remove leaves during their next visit, although this was now also an ongoing task on the Parish Lengthsman’s worksheet.
  • The Cemetery spreadsheet was now updated and the Clerk advised that she would respond to a recent enquiry for interment of ashes into an existing plot after she had attended HALC training in relation to Cemetery Management on 4th May 2016.
  • The Clerk advised that she had received a memorial request from I N Newman in relation to John Morris. The Parish Council RESOLVED that they were happy with the application and Clerk is to contact I N Newman accordingly.
  • It was noted that railings surrounding the cemetery may require maintenance. Clerk is to enquire if Community Service members are available to undertake such work and whether a grant may be available for materials.

16.88   Correspondence: The Clerk advised that relevant correspondence had been forwarded to councillors as per the correspondence files (Appendix 1) and advised of any recent correspondence received. Meetings attended by Councillors were highlighted as were any deadlines to Consultation periods. Attention was drawn to the following:

  • JC asked the Clerk to request copies of the Affordable Housing Guide from HALC.
  • JS advised that he had attended the following meetings: 07/04/2016 - Commoners Housing Review; 11/04/2016 - New Forest Marque; 18/04/2016 - Meeting with Forestry Commission and Verderers and 19/04/2016 - Planning Development Control Committee Meeting Of The NFNPA.
  • JC advised that he had attended the following meetings: 13/04/2016 - Meeting with Forestry Commission and Verderers and the Higher Level Stewardship AGM.
  • JW advised that she had attended the following meeting: 14/04/2016 - Parish Liaison Meeting
  • SH advised that he had attended the following meetings: 12/04/2016 - NFNPA workshop (Listed Buildings: Design and Conservation); 19/04/2016 - Hale Parish Assembly.

16.89   Training: The Clerk forwarded the updated HALC Training Calendar to all Councillors. It was agreed that no new training was required at the present time.

16.90 Financial report: Up to date Financial Statement forwarded to the Council (Appendix 2) by the Clerk.

  • Current Balances:
    • Current account  £12977.38 (including first half of the precept & grant 2016-2017)
    • Santander £51720.76
    • NS&I £22691.72

Following a short discussion in relation to the investments in Santander and NS&I, the Parish Council agreed that SH would undertake further research in relation to moving funds from NS&I to Santander to receive a better rate of interest (up to £70K). It was agreed that funds may be moved due to the maturity of the Santander bond.

  • Draft Annual Accounts 2015-2016 - These were presented to the Council and it was noted that the Clerk was awaiting one further bank statement prior to forwarding to the internal auditor. The accounts are to be approved at the next meeting
  • VAT reclaim amount 2015-2016 - The clerk advised that this was reflected on the draft annual accounts and would be forwarded following the internal audit.
  • Income: I N Newman - £100

            The Clerk confirmed that invoices had been forwarded to Jack McNulty and the WCSA.

  • Expenditure: The following cheques were approved and signed for:

Cutting Edge - 2 visits to the cemetery - £140 (April  2016)

Woodgreen Village Hall (No expenses paid on Hall’s Field in 2015-2016 so rent received for that year paid over) - £250

The meeting ended at 9.50pm.                                                                                                                             

 

Date of next meeting: Tuesday 7th June 2016 at 7.30pm (this is not the date reflected on agenda).

Contact details: Clerk: Vicky Eden,

Email: hello@vickyeden.co.uk Tel: 01425 655707 (normal working hours only please)

 

Minutes, including appendices, can also be found on our website: www.woodgreen-pc.gov.uk

 

NB:       These are draft minutes until approved at next Woodgreen Parish Council Meeting.

Minutes of the Parish Council Annual Meeting of WOODGREEN PARISH COUNCIL Held at the Reading Room on Tuesday 3rd May 2016 at 7.30 pm

 

Members present: Chairman Stewart Hall (SH), Ed Hollinghurst (EH), Pete Skinner (PS) (left at 9.25pm), John Clarke (JC), Julia Wilkie (JW), John Sanger (JS) and Sue Allpress (SA).

Also present: Vicky Eden (Clerk), Richard Venn and Sean Marsh, new Estates Officer at the Forestry Commission

 

16.70   Election of Chairman: It was proposed and seconded for ‘Cllr Stewart Hall to be elected for the forthcoming year’. There were no further nominations and SH was elected unopposed. The Chairman’s Declaration of Acceptance of Office was signed accordingly.

 

16.71   Election of Vice Chairman: It was proposed and seconded for ‘Cllr Ed Hollinghurst to be elected for the forthcoming year’. There were no further nominations and EH was elected unopposed. The Vice  Chairman’s Declaration of Acceptance of Office was signed accordingly.

 

16.72   Apologies for Absence: No apologies of absence were received.

 

16.73   Declarations of interest: JS for NPA Development Control Planning Committee and he also advised that he needed to update his Declaration of Interest form. Confirmation was received from all other councillors that their Declaration of Interest forms are up to date.

 

16.74   Public Participation Session: Richard Venn, owner of Castle Cottage, spoke in relation to his planning application 16/00227, advising that he had liaised with the Planning Officer and Conservation Officer to try to ensure that any concerns were addressed.

Sean Marsh, new Estates Officer at the Forestry Commission, introduced himself to the Parish Council and provided a background to both his role and the ‘Conserving the Forest Fringe’ project. His role is essentially educationally based but has some enforcement powers (e.g. encroachments, vegetation issues and ensuring that correct materials are used in driveways). At present he is working on the production of a leaflet to provide guidance to New Forest residents, highlighting that the area is a SSSI. A member asked if it was easy to obtain information in relation to people with licences who are allowed to park outside their property and was advised to contact the Forestry Commission. The Parish Council thanked Sean for attending the meeting and looked forward to working together in the future.

The Clerk advised that due to illness there were some mistakes on the agenda. These would be clarified throughout the meeting.

 

16.75   Minutes of previous meeting on 05/04/2016: It was then unanimously RESOLVED that the minutes be accepted as an accurate record and were duly signed by the Chairman.

 

16.76   Standing Orders: Following revision in line with NALC recommendations, the Parish Council RESOLVED to adopt the new Standing Orders.

 

16.77   Financial Regulations: The Financial Regulations had been updated in line with NALC recommendations. The Chairman suggested that the wording in relation to 10.3 on page 10 should be changed to ‘excluding VAT’ and not ‘minus VAT and this was agreed by the Council. The Clerk is to amend accordingly. Subject to this amendment, the Parish Council RESOLVED to adopt the new Financial Regulations.

 

16.78   Appointment of Internal Auditor: The Parish Council RESOLVED to appoint the existing auditor, Ann Simmons for the financial year 2016-2017 if she is happy to continue.

 

16.79   Responsibilities of Parish Councillors: The following roles were agreed by the Council:

  1. Planning                                              SH, EH, SA, JW
  2. Treeworks                                           EH, JC
  3. Cemetery                                            SH, SA, JW
  4. Transportation                                                EH
  5. Roads and ditches                               JS       
  6. Footpaths and hedges                         EH, SA
  7. Maintenance of council property       PS
  8. Parish Liaison                                     JW
  9. Parish Lengthsman                              JS
  10. Finance                                                SH
  11. North West Quadrant                         PS
  12. Western Escarpment                           EH, JC
  13. Downton Link                                                JW
  14. New Forest Consultative Panel          SH, EH
  15. Dodington Trust                                 SH

 

16.80   Council Asset Register: Following a short discussion, Clerks equipment at home was removed from the Asset Register as the Council has not provided any IT equipment for the Clerk to use and it was noted that 10 seats are to be reflected not 8. The up to date Asset Register then was read, approved and adopted by the Council.

 

16.81   Council Insurance Policy: The Clerk confirmed that the Parish Council had taken out a three year agreement with Zurich in the previous year and that no assets had been purchased in the financial year 2015-2016. It was agreed that SH, EH and PS would assist the clerk with her review of the council’s insurance policy prior to renewal on 1st June 2016.

 

16.82   Approval and Decision on amendments to Council Policies:

  • Complaints - Following revision in line with SLLC recommendations, the Parish Council RESOLVED to adopt the new Complaints policy
  • Freedom of Information Act Requests - The Clerk advised that she had prepared documentation for the Council to review and it was considered that FOIA requests in relation to the cemetery required further research. The Parish Council RESOLVED to adopt the new FOIA documentation subject to future amendments.

 

16.83   Matters arising from previous minutes:

  • On the previous minutes dated 5th April 2016, it was noted to discuss Welcome Packs. SA will investigate possible volunteers in relation to future distribution of Welcome Packs and, via his attendance at meetings of the Western Escarpment Conservation Steering Group, JC will report back the actions taken at Hyde Parish Council in relation to this matter.
  • On the previous minutes dated 5th April 2016, it was noted to discuss the Santander and NS&I investments. It was agreed to discuss this matter under Finance.
  • On the previous minutes dated 5th April 2016, it was noted to discuss the repair to the gateposts in Halls Field. SH advised that the repairs required are situated on the boundary with the village hall and will investigate further. It was suggested that the Parish Lengthsman may be able to amend fences and the Parish Council will bear this in mind for any future repairs.
  • The Clerk had contacted Bob Brown, HCC for an update in relation to horsetail concerns. HCC are aware of the problem and action will be taken in due course.
  • The Clerk had had no response from BT online in relation to the painting of the telephone box and will continue to chase.
  • Update in relation to Steel’s Drove. EH advised that this work should be starting shortly but that padlocks would not be provided by the contractor. After a short discussion, it was agreed that EH should purchase padlocks in line with the Financial Regulations prior to the next meeting if required.
  • Update in relation to Anti Litter Picking Event 16th-17th April 2016. SH provided an update. The weekend had been a success with 10 bags of rubbish collected. The Parish Council expressed thanks to all who had taken part.
  • Update in relation to fire extinguisher. As yet Chubb had not yet been in touch with the Clerk and she will chase accordingly.
  • Invitations had now gone out for the Parish Assembly on 10th May 2016 and County Cllr Edward Heron advised that he would also provide a short update. It was noted that fliers for this event had been kindly distributed with the parish magazine and the Parish Council expressed thanks to these volunteers.
  • It was confirmed that most Verge Protection Leaflets had been distributed, although PS is to distribute leaflets to his allocated part of the village in due course.
  • With the lighter evenings, the Parish Council highlighted previous concerns in relation to bonfires and noise caused by garden maintenance and encouraged villagers to be mindful of their neighbours when undertaking any work.

 

16.84   Planning Applications:

 

  • 16/00227  - Castle Cottage, Woodgreen, SP6 2AX

 

After a short discussion, the parish council RESOLVED the following in relation to the above planning

application:

 

PAR 1 – Recommend PERMISSION but the Parish Council would accept the decision reached by the National Park Authority’s Officers under their delegated powers. The Clerk is to advise NFNPA accordingly.

 

The Clerk advised that the following application was received on 27th April 2016 and would be added to the agenda for next month’s meeting. The Clerk will contact NFNPA for an extension if necessary:

 

  • 16/00332 -Belvedere, Woodgreen, SP6 2AU

 

Tree Works Applications: Although no applications had been received by 26th April 2016, the Clerk advised that the following had subsequently been forwarded via email:

 

  •  CONS/16/0447 - Robin Cottage, Woodgreen

 

JC advised that he would look into this application and advise the Clerk if he had any concerns. JC advised that he had looked at CONS/16/0302 - Hollington, Lower Densome Wood, SP6 2BE and had had no concerns.

 

Other Planning Matters: The Clerk advised that other decisions in relation to planning and tree works applications are reflected on Correspondence – Appendix 1, including the enforcement action in relation to Wild Close. SH provided an update in relation to the workshop (Listed Buildings: Design and Conservation) that he had attended on Tuesday 12th April 2016. He had been advised that there are ‘heritage’ properties in Woodgreen whose applications are looked at carefully by the Planning Department. The Parish Council questioned whether existing homeowners knew that they lived in a ‘heritage’ property and would be interested to know how many such properties were in the Woodgreen area. Also, will the ‘heritage’ status be clearly reflected on future planning applications? The Clerk is to investigate and return to the Council at the next meeting.

 

16.85   Roads, hedges & verges:  EH reported that the bridge situated on the road leading from Breamore into Woodgreen had been damaged following a vehicle collision and the Clerk is to report to HCC accordingly. JS also advised that he would like the Clerk to arrange a meeting with Bob Brown at HCC in due course to review ongoing concerns. There was a short discussion in relation to the verge protection programme. EH had asked Gary North at the Forestry Commission for an update and had been advised that matters should be progressing shortly. Both JC and JS had arranged separate meetings with Gary North (JC had also met with Richard Burke and a verderer) and it had been confirmed that the Forestry Commission intended to continue with original plans. EH raised a concern in relation to passing places on single track roads and it was agreed for the Clerk to raise this with Bob Brown, HCC.

 

16.86   Parish Lengthsman: JS advised that he was happy with the Lengthsman’s visit to the village on 25th April 2016. The recent correspondence from Fordingbridge Town Council was also highlighted as additional tasks have now been added to the Lengthsman’s remit.

 

16.87   Cemetery Report:

  • Update in relation to unapproved memorials. SH advised that investigations were ongoing although the parish council agreed that he should write to a family member in relation to a specific unapproved memorial. It was highlighted that any changes to memorials must be approved by the Parish Council prior to any action being taken.
  • Update in relation to the test area of grass that had been treated. SH advised that the grass was much better and another test area would be undertaken in July. The Clerk had also asked that Cutting Edge remove leaves during their next visit, although this was now also an ongoing task on the Parish Lengthsman’s worksheet.
  • The Cemetery spreadsheet was now updated and the Clerk advised that she would respond to a recent enquiry for interment of ashes into an existing plot after she had attended HALC training in relation to Cemetery Management on 4th May 2016.
  • The Clerk advised that she had received a memorial request from I N Newman in relation to John Morris. The Parish Council RESOLVED that they were happy with the application and Clerk is to contact I N Newman accordingly.
  • It was noted that railings surrounding the cemetery may require maintenance. Clerk is to enquire if Community Service members are available to undertake such work and whether a grant may be available for materials.

 

16.88   Correspondence: The Clerk advised that relevant correspondence had been forwarded to councillors as per the correspondence files (Appendix 1) and advised of any recent correspondence received. Meetings attended by Councillors were highlighted as were any deadlines to Consultation periods. Attention was drawn to the following:

  • JC asked the Clerk to request copies of the Affordable Housing Guide from HALC.
  • JS advised that he had attended the following meetings: 07/04/2016 - Commoners Housing Review; 11/04/2016 - New Forest Marque; 18/04/2016 - Meeting with Forestry Commission and Verderers and 19/04/2016 - Planning Development Control Committee Meeting Of The NFNPA.
  • JC advised that he had attended the following meetings: 13/04/2016 - Meeting with Forestry Commission and Verderers and the Higher Level Stewardship AGM.
  • JW advised that she had attended the following meeting: 14/04/2016 - Parish Liaison Meeting
  • SH advised that he had attended the following meetings: 12/04/2016 - NFNPA workshop (Listed Buildings: Design and Conservation); 19/04/2016 - Hale Parish Assembly.

 

16.89   Training: The Clerk forwarded the updated HALC Training Calendar to all Councillors. It was agreed that no new training was required at the present time.

 

16.90 Financial report: Up to date Financial Statement forwarded to the Council (Appendix 2) by the Clerk.

  • Current Balances:
    • Current account  £12977.38 (including first half of the precept & grant 2016-2017)
    • Santander £51720.76
    • NS&I £22691.72

Following a short discussion in relation to the investments in Santander and NS&I, the Parish Council agreed that SH would undertake further research in relation to moving funds from NS&I to Santander to receive a better rate of interest (up to £70K). It was agreed that funds may be moved due to the maturity of the Santander bond.

  • Draft Annual Accounts 2015-2016 - These were presented to the Council and it was noted that the Clerk was awaiting one further bank statement prior to forwarding to the internal auditor. The accounts are to be approved at the next meeting
  • VAT reclaim amount 2015-2016 - The clerk advised that this was reflected on the draft annual accounts and would be forwarded following the internal audit.
  • Income: I N Newman - £100

            The Clerk confirmed that invoices had been forwarded to Jack McNulty and the WCSA.

 

  • Expenditure: The following cheques were approved and signed for:

Cutting Edge - 2 visits to the cemetery - £140 (April  2016)

Woodgreen Village Hall (No expenses paid on Hall’s Field in 2015-2016 so rent received for that year paid over) - £250

 

The meeting ended at 9.50pm.                                                                                                                             

 

Date of next meeting: Tuesday 7th June 2016 at 7.30pm (this is not the date reflected on agenda).

 

Contact details: Clerk: Vicky Eden,

Email: hello@vickyeden.co.uk Tel: 01425 655707 (normal working hours only please)

 

Minutes, including appendices, can also be found on our website: www.woodgreen-pc.gov.uk

 

NB:       These are draft minutes until approved at next Woodgreen Parish Council Meeting.

 

 

 

 

 

 

 

 

Appendix 1 - Correspondence 05/04/2016 - 03/05/2016

Date Received

Delivery Method

Received From

Details

Meeting date / Deadline / Consultation Period

4/5/2016

Email

HALC

LAISU2D160330 - Consultations and deadline dates

 

4/5/2016

Email

Fordingbridge Community First

We're providing *free* CPR training for our community.

 

4/6/2016

Email

NFNPA - Planning

Applications Received - 16/00227 - Castle Cottage SP6 2AX

 

4/6/2016

Email

NFNPA - Enforcement and Trees

Enforcement Parish List - QU/16/0020 - Wild Close

 

4/7/2016

Email

ICO

April 2016 - Latest news from the ICO

 

4/7/2016

Royal Mail

NFNPA - Planning

Application Received - 16/00227 - Castle Cottage SP6 2AX

 

4/8/2016

Email

NFALC

NFALC Agenda - 21.04.16

 

4/8/2016

Email

NFNPA

PLANNING DEVELOPMENT CONTROL COMMITTEE MEETING OF THE NEW FOREST NATIONAL PARK AUTHORITY 19 APRIL 2016

 

4/11/2016

Email

HALC

HALC Response to Technical Planning Consultation

 

4/13/2016

Email

Corporate and B2B Communications

Request re parish newsletter

 

4/13/2016

Email

Hampshire Alert

Hampshire Constabulary Website Survey 13/04/2016 17:06:52 [143439]

 

4/13/2016

Email

Forestry Commission

Forest Design Plan documents and maps now available online

 

4/13/2016

Email

Hampshire County Council

Request for location of Horsetail

 

4/14/2016

Email

Hampshire County Council

Small Grants Scheme the deadlines for 2016 are: 25 April, 25 July, 24 October, 23 January

 

4/15/2016

Email

Sean Marsh, Forestry Commission

Protecting the forest Fringe.

 

4/19/2016

Email

NFALC

Advance notification of cycle event

03/07/2016

4/19/2016

Email

NFNPA - Treeworks

Family Trees - Free tree planting event 2016

 

4/20/2016

Email

HALC

Notification re Village of the Year

7/22/2016

4/21/2016

Email

Fordingbridge Town Council

Parish Lengthsman - Rights of Way tasks

 

4/21/2016

Email

HALC

Governance & Accountability guide 2016

 

4/21/2016

Email

NFDC

New Forest Business Expo: Friday 3 June at Brockenhurst College

 

4/22/2016

Email

NFNPA

Western Escarpment Conservation Area Steering Group - date of next meeting and actions

6/6/2016

4/22/2016

Email

Forestry Commission

Villager's concerns re verge protection programme

 

4/25/2016

Email

NFNPA

Neighbourhood Planning Seminar - 30 June 2016 - Lymington

5/6/2016

4/25/2016

Email

Sean Marsh, Forestry Commission

Protecting the forest Fringe.

 

4/25/2016

Email

Hampshire County Council

News to local councils

 

4/25/2016

Email

HALC

Community Orchard Handbook, spiral bound

 

4/25/2016

Email

HALC

Transparency Fund 2016/17

 

4/25/2016

Email

SLCC

LGRC Local Council Expo 9th September 2016 Chateaux Impney Droitwich Spa

 

4/25/2016

Email

Pensions Regulator

Choose a pension scheme

Staging date - 01/11/2016

4/26/2016

Email

NFNPA - Planning

Parish Briefing Note 16/00227 CASTLE COTTAGE, CASTLE HILL, SP6 2AX

5/6/2016

4/27/2016

Email

NFNPA - Planning

Application Received - 16/00332 -Belvedere SP6 2AU

 

4/27/2016

Email

HARAH

UPDATE ON HARAH DEVELOPMENT PARTNER

 

4/27/2016

Email

HALC

“Affordable Rural Housing guide: A Practical guide for Parish Councils” publication

 

4/27/2016

Email

NFNPA - Treeworks

Applications decided: CONS/16/0302 - Hollington, SP6 2BE - Raise no objections

 

4/27/2016

Email

Hampshire Library Service

Update to Library Service Transformation

 

4/28/2016

Email

NFNPA - Treeworks

Case Ref: CONS/16/0447; Proposed Works: Prune 3 x Lleylandii trees, Prune 1 x Laurel tree, Remove 1 x fallen and dead Fir tree; Site Address:Robin Cottage, Brook Lane, Woodgreen, SP6 2AZ

 

4/29/2016

Email

NFNPA - Enforcement and Trees

EN/16/0020 - Wild Close

 

 

 

Woodgreen Parish Council - Appendix 2

Financial Statement Prepared for Meeting dated 3rd May 2016                                    

 

 

 

 

 

Total all balances :

£87,389.86

 

 

Balances as at :

3rd May 2016

 

 

Lloyds Account

Santander (as at April 2016)

 

 

£12,977.38

£51,720.76

 

 

NS&I  (as at 01/01/16)

 

 

 

£22,691.72

 

 

 

 

 

 

 

Payments since last meetings date

05-Apr-16

 

Cheque No

Payee

Details

TOTAL COST

852

Bournemouth Water

Woodgreen Cemetery

£14.68

853

Thirsk Payroll

Payroll preparation April 2015-March 2016

£64.00

854

HALC

Officer's Update 16th March 2016

£21.00

855

Cutting Edge

Clearance of flytipping

£70.00

856

HALC

Affliation fees and NALC Levy

£216.00

 

 

 

 

 

Items for payment

 

 

Cheque No

Payee

Details

TOTAL COST

857

Cutting Edge

2 visits to the Cemetery

£140.00

858

Woodgreen Village Hall

Rental paid by tenant of Halls Field 2015-2016

£250.00

 

 

 

 

 

Receipts since last meetings date :

05-Apr-16

 

Date

Received From

Details

TOTAL AMOUNT

20/04/16

NFDC

First half of precept and discretionary grant 2016-2017

£3,550.00

20/04/16

I N Newman (to be banked)

Memorial fees

£100.00

 

 

 

                        

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