NOTICE OF WOODGREEN PARISH COUNCIL ANNUAL MEETING

To all Woodgreen Residents

You are invited to attend WOODGREEN PARISH COUNCIL ANNUAL MEETING in the Committee Room at Woodgreen Village Hall, Woodgreen on Tuesday 7th May 2019 at 7.30pm

AGENDA

  • To elect the Chairman of the Council & to receive the Chairman’s Declaration of Acceptance of Office.

  • To elect the Vice Chairman of the Council

  • To complete attendance register and receive apologies for absence.

  • To receive any declarations of interest from any Councillor on any agenda item

  • Public Participation Session: This provides an opportunity for members of the public to raise questions about and comment on items on the agenda.

  • To approve & sign the minutes of the meeting held on 2nd April 2019

  • Matters arising from previous minutes not appearing as agenda items to include: Update on Spring Litter Pick 6th - 7th April 2019; Update on Millennium query; website update; update following Woodgreen Annual Parish Meeting on 30th April 2019

  • To consider & review the situation following the Parish Council Elections held on 2nd May 2019:

    • To confirm Acceptance of Office forms completed

    • To confirm Register of Members Interests forms completed

  • To review regulatory documentation for Woodgreen Parish Council (to include and not limited to Standing Orders, Financial Regulations, FOIA and GDPR documentation)

  • To appoint an Internal auditor for 2019-2020

  • To review and confirm responsibilities of Parish Councillors 2019-2020

  • To consider and approve training for Councillors and Clerk 2019-2020

  • To review the Council insurance policy & discuss/decide on alterations (following annual inspection of assets).

  • Planning

    • Planning Applications:

    • Tree Applications:  

Case Ref:

TPO/19/0332

Proposed Works:

Fell 1 x Douglas Fir tree

Site Address:

Horse And Groom, Woodgreen Common Road, Woodgreen, SP6 2AS

Case Ref:

CONS/19/0311

Proposed Works:

Fell 1 x Goat Willow tree; Remove deadwood 1 x Goat Willow tree (Exempt works); Fell 1 x Goat Willow stump; Prune/Pollard 1 x Goat Willow tree

Site Address:

Woodgreen Village Hall, Hale Road, Woodgreen, SP6 2AQ

  • Other Planning Matters & Decisions

  • Roads and Ditches

  • Hedges and Footpaths (including maintenance of Halls Fields footpath)

  • Parish Lengthsman Scheme -

    • To receive update following visit on 15th April 2019

    • To consider discuss suitable tasks for Lengthsman’s future visit on 24th June 2019

  • Cemetery Report

  • Reading Room

  • To receive items of correspondence:

    • 03/04/2019 - HALC - Governance and Accountability Practitioners Guide

    • 04/04/2019 - NFNPA - Date of Next Quadrant Meeting 03/06/2019

    • 05/04/2019 - UK Cycling Events - Advance Notice of Cycle Event 29/06/2019

    • 08/04/2019 - HCC - Parishes and Local Councils Spring Workshop Update

    • 10/04/2019 - Downton Link - Minutes dated 3rd April 2019

    • 12/04/2019 - Wiltshire Council - Consultation on a Masterplan for The Maltings and Central Car Park, Salisbury - Deadline for comments 24/05/2019

    • 17/04/2019 - WCSA - Water leak

    • 17/04/2019 - Fordingbridge Town Council - WW1 Memorial 28/06/2019

    • 23/04/2019 - HCC - Revised date for planned bridge painting works 07/05/2019

    • 24/04/2019 - Downton Link - Spring Newsletter

    • 26/04/2019 - NFDC - Substance Misuse Workshop 20/06/2019

    • 26/04/2019 - HCC - Temporary Road Closure - Woodgreen Common Road - 25/06/2019

    • 26/04/2019 - Protect Hale Purlieu Movement - National Grid VIP Project

    • 30/04/2019 - HALC - Village of the Year 2019

    • 01/05/2019 - Verderers - HLS Celebration Evening Invitation 22/05/2019

  • Finance      

    • To review current balances & financial position

  • Current Account     £15,195.47
  • Santander         £70,000
  • NS&I         £5,154.77
  • To receive draft annual accounts and bank reconciliation 2018-2019

  • To advise of proposed VAT reclaim amount 2018-2019

  • To consider and approve banking arrangements

  • To authorise & sign cheques for payment

  • Meetings attended: To receive reports of meetings attended in previous month

  • Matters to be raised on the next agenda:

  • To set date & time of the next Parish Council Meeting as 7.30pm on Tuesday, 11th June 2019 in Woodgreen Village Hall (to be held after internal audit so annual accounts can be signed)

 

Vicky Eden, Clerk to the Council          

24 Lyster Road, Fordingbridge, SP6 1QY                                                       

Tel 01425 655707                    

Email: parish.clerk@woodgreen-pc.gov.uk             

 All documents are available in large print if required.  Please ask the Clerk in advance of the meeting.