NOTICE OF WOODGREEN PARISH COUNCIL ANNUAL MEETING

(formerly known as AGM)

To Residents

You are invited to attend WOODGREEN PARISH COUNCIL ANNUAL MEETING in the Committee Room at Woogreen Village Hall, Woodgreen on Tuesday 1st May 2018 at 7.30pm

AGENDA

  • To elect the Chairman of the Council & to receive the Chairman’s Declaration of Acceptance of Office.

  • To elect the Vice Chairman of the Council & to receive the Vice Chairman’s Declaration of Acceptance of Office.

  • To receive apologies for absence.

  • To receive any declarations of interest from any Councillor on any agenda item and to receive confirmation from all Councillors that Declaration of Interest forms are up to date.

  • Public Participation Session - This provides an opportunity for members of the public to raise questions about and comment on items on the agenda.

  • To approve & sign the minutes of the meeting held on 3rd April 2018

  • Matters arising from previous minutes not appearing as agenda items to include: Update on Spring Litter Pick 28th - 29th April 2018; Update on Telephone Box progress; Update on IT arrangements

  • To review the Standing Orders for Woodgreen Parish Council.

  • To review the Financial Regulations for Woodgreen Parish Council.

  • To appoint an Internal auditor for 2018-2019

  • To review and confirm responsibilities of Parish Councillors

  • To review the Council Asset Register.

  • To review the Council insurance policy & discuss/decide on alterations.

  • To consider new, review existing and decide on amendments to Council policies –

    • Complaints policy

    • Freedom of Information requests

    • General Data Protection Policy

  • Planning

    • Planning Applications Received:

    • Tree Applications:  

      • CONS/18/0316 - Hill Top, Warren Copse, Woodgreen, SP6 2QY - Fell 1 x Oak tree; Fell 8 x Scots Pine trees; Fell 2 x Silver Birch tree; Pollard 2 x Oak trees; Fell 1 x Beech tree; Prune 1 x Beech tree - Deadline for comments - 4th May 2018

      • CONS/18/0326 - Red Cottage, Woodgreen Common Road, Woodgreen, SP6 2BQ - Fell 1 x Yew tree; Prune 1 x Yew tree - Deadline for comments - 4th May 2018

      • CONS/18/0331 - Weyland, Brook Lane, Woodgreen, SP6 2AZ - Prune 1 x Swamp Cypress tree - Deadline for comments - 7th May 2018

      • CONS/18/0353 - Meadow Cottage, High Street, Woodgreen, SP6 2AR - Prune 1 x Cedar tree; Prune/Pollard 1 x group of Willow trees   - Deadline for comments - 14th May 2018

      • TPO/18/0356 - Oldings Cottage, Woodgreen Common Road, Woodgreen, SP6 2BD - Prune 1 x Oak tree; Prune 1 x Yew tree  - Deadline for comments - 15th May 2018

      • CONS/18/0374 - Merrytree Cottage, Brook Lane, Woodgreen, SP6 2AZ - Prune 1 x Alder tree; Prune 1 x Willow tree - 21st May 2018

    • Other Planning Matters & Decisions: (see Appendix 1 – Correspondence)

  • Roads and Ditches

  • Hedges and Footpaths

  • Parish Lengthsman Scheme -To consider discuss suitable tasks for Lengthsman’s future visit on 2nd July 2018

  • Cemetery Report

  • Reading Room

  • To receive items of correspondence (circulated to Councillors prior to meeting – see Appendix 1)                   

  • To consider and authorise training for Councillors and Clerk

  • Finance (circulated to Councillors prior to meeting – see Appendix 2)        

    • To review current balances & financial position

  • Current Account £10065.77
  • To receive draft annual accounts and bank reconciliation 2017-2018

  • To advise of proposed VAT reclaim amount 2017-2018

  • To authorise & sign cheques for payment

  • Meetings attended: To receive reports of meetings attended in previous month including:

    • Update following Hale Parish Meeting 17th April 2018 - EH

    • Update following NFALC Meeting 19th April 2018 - VE

    • Update following New Forest Higher Stewardship AGM 25th April 2018 - EH

  • Matters to be raised on the next agenda:

  • To set date & time of the next Parish Council Meeting as 7.30pm on Tuesday, 5th June 2018 in Woodgreen Reading Room

 

Vicky Eden, Clerk to the Council       

24 Lyster Road, Fordingbridge, SP6 1QY                                              

Tel 01425 655707                    

Email: parish.clerk@woodgreen-pc.gov.uk            

All documents are available in large print if required.  Please ask the Clerk in advance of the meeting.