WOODGREEN PARISH COUNCIL

Contact details: Parish Clerk Mrs V Eden, 24 Lyster Road, Fordingbridge SP6 1QY Tel: 01425 655707 (office hours), Email: parish.clerk@woodgreen-pc.gov.uk; website: www.woodgreen-pc.gov.uk.

You are invited to attend the meeting of Woodgreen Parish Council in the Committee Room at Woodgreen Village Hall on Tuesday 6th November 2018 at 7.30 pm

AGENDA

  • Attendance Book and Apologies for absence: To receive and approve Councillors' apologies for absence.

  • Declarations of Interest: Councillors are invited to declare any relevant interests at this point or at any point during the meeting.

  • Minutes of previous meeting: To confirm the accuracy of the draft minutes of the meeting on 2nd October 2018

  • Matters arising from previous minutes not appearing as agenda items: To receive updates to matters including update on opening of Local History Information Kiosk; Archiving; parish council IT arrangements; update in relation to repair/replacement of benches; 2nd May 2019 Parish Council elections

  • Public Participation: Informal time for parishioners issues to be raised.

  • Planning

    • Planning Applications Received:  

Application No:

18/00735/FULL    

Address:

Pink Cottage, Merrie Gardens, Woodgreen, Fordingbridge, SP6 2AT

Proposal

Conservatory

  • Tree Applications Received:

Case Ref:

CONS/18/1019

Proposed Works:

Prune 1 x Beech tree; Fell 1 x Silver Birch tree; Prune 1 x Apple tree

Site Address:

Pink Cottage, Merrie Gardens, Woodgreen, SP6 2AT

Case Ref:

TPO/18/1039

Proposed Works:

Prune 5 x Oak trees

Site Address:

Fairwynds, Lower Densome Wood, Woodgreen, SP6 2BE

Case Ref:

CONS/18/1043

Proposed Works:

Fell 1 x Ash tree

Site Address:

Red Cottage, Woodgreen Common Road, Woodgreen, SP6 2BQ

Case Ref:

CONS/18/1060

Proposed Works:

Fell 1 x Ash tree; Fell 1 x Beech tree; Prune 1 x Yew tree

Site Address:

Squirrels, Warren Copse, Woodgreen, SP6 2QY

Case Ref:

CONS/18/1072

Proposed Works:

Fell 1 x Spruce tree

Site Address:

Birch Holt Cottage, Brook Lane, Woodgreen, SP6 2AZ

Case Ref:

CONS/18/1085

Proposed Works:

Fell 1 x Laburnum tree; Prune 1 x Scots Pine tree; Prune 1 x Damson tree

Site Address:

The Cleve, Castle Hill, Woodgreen, Fordingbridge, SP6 2AX

  • Other Planning Matters & Decisions: (Also see decisions reflected on Correspondence)

  • Roads and Ditches: To receive update in relation to roads and ditches & consider any new concerns

  • Hedges and Footpaths: To receive updates in relation to hedges & footpaths

  • Parish Lengthsman: To consider new tasks for visit on 10th December 2018

  • Cemetery Report: To receive update, including any new enquiries and concerns (including updates from working group following recent maintenance and from insurer in relation to Tree Liabilities and Cemetery/Memorial Management)

  • Reading Room: To receive update in relation to ongoing insurance claim

  • Asset of Community Value: To receive update in relation to sale of Horse and Groom public house

  • Repair / Replacement of Benches: To receive update and consider/approve dedication plaque

  • Correspondence: (to be circulated to prior to meeting)  

  • Consultations and Surveys: (to be circulated to prior to meeting)  

  • Financial report: (to be circulated to Councillors prior to meeting)                                                 

  • Income: Nil received as at 1st November 2018

  • Expenditure:  Invoices received since last meeting to be approved & cheques signed to include: Victoria Eden - Clerk’s salary and expenses for November 2018; Cutting Edge - Cemetery Maintenance; Labour costs for bench repairs (TBC); Further material costs for bench repairs (TBC); Forestry Commission - New bench by bus stop (TBC);

  • Budget: To review budget prior to approval at December meeting

  • Meetings attended: To receive reports of meetings and training attended in previous month,

  • Matters to be raised on the next agenda: Approval of budget

  • Date of next meeting: Parish Council Meeting on Tuesday 4th December 2018 at 7.30pm

    Appendix 1 - Correspondence 03.10.2018 - 06.11.2018

    Ref. Date Received Delivery Method Received From Details Meeting date / Deadline / Consultation Period
    1 03.10.2018 Email HALC Dale Valley Training Course Information: Lantra Awards Basic Tree Survey & Inspection Course - 23rd November 2018  
    2 03.10.2018 Email NFNPA NEW FOREST NATIONAL PARK AUTHORITY FULL AUTHORITY MEETING 11 OCTOBER 2018  
    3 03.10.2018 Email HCC Customer Contact Review for the Hampshire County Council - Parish and Town Council DISCUSSION GROUP  
    4 04.10.2018 Email Hampshire Police Scamnesty - campaign update from the office of the Police and Crime Commissioner  
    5 04.10.2018 Email ICO Latest news from the ICO  
    6 04.10.2018 Email Cllr Benest Notification of road closure - 22.10.2018 - 05.11.2018  
    7 04.10.2018 Email NFDC - Planning Extension re comments - 18/00735 - Pink Cottage 07.11.2018
    8 05.10.2018 Email NFALC NFALC Agenda - 18.10.2018  
    9 05.10.2018 Email Fordingbridge Town Council Lengthsman extra days  
    10 05.10.2018 Email New Forest Disability APM invite 29.10.2018
    11 05.10.2018 Email NFNPA New Forest Community Heritage Fair 06.11.2018
    12 08.10.2018 Email HALC Chief executive's bulletin - NALC  
    13 08.10.2018 Email HALC NALC Spring Conference 2018  
    14 08.10.2018 Email Fordingbridge Rotary Fordingbridge Rotary Quiz Night 16.11.2018
    15 08.10.2018 Email NFNPA - Planning PLANNING COMMITTEE MEETING OF THE NEW FOREST NATIONAL PARK AUTHORITY 16.10.2018
    16 09.10.2018 Email NFDC Invitation to NFDC's Armistice Commemoration - Monday, 12 November 2018  
    17 09.10.2018 Email Go New Forest Go New Forest Open Day - 17th October  
    18 09.10.2018 Email NF Citizens Advice AUTUMN NEWSLETTER  
    19 09.10.2018 Email Wiltshire Council Proposed Changes to the draft WHSAP 09.11.2018
    20 09.10.2018 Email HALC HALC October Newsletter  
    21 09.10.2018 Email HCC Your Hampshire  
    22 09.10.2018 Email Go New Forest Go New Forest Open Day - 17th October  
    23 10.10.2018 Email NFDC Websites - Downtime - 10/10/18 - 10.00am  
    24 10.10.2018 Email HALC NALC Legal Update  
    25 12.10.2018 Email HALC National Assembly Circular 4 - Notice of Vacancy on NALC Policy Committee  
    26 12.10.2018 Email HALC NALC AGM Circular 2 - Agenda and Papers, NALC AGM, Wednesday, 31 October 2018  
    27 12.10.2018 Email Friends of the New Forest New Forest Walking Festival  
    28 15.10.2018 Email HALC NALC DIS 933 and Funding Bulletin  
    29 15.10.2018 Email HALC Chief executive's bulletin  
    30 17.10.2018 Email NFDC Quadrennial Parish and Town Council Elections - 2 May 2019 - Estimates of Costs to Parishes  
    31 17.10.2018 Email NFNPA - Treeworks Decisions - CONS/18/0848 - Merrie Cottage, Merrie Gardens, Woodgreen, SP6 2AT - Raise no objections  
    32 18.10.2018 Email HALC Dale Valley Training Course Information: Lantra Awards Basic Tree Survey & Inspection Course - 7th December 2018  
    33 18.10.2018 Email NFNPA WECA Steering Group meeting minutes - 24.09.2018  
    34 19.10.2018 Email Hampshire Police The Community Remedy  
    35 19.10.2018 Email DAC Beachcroft Chaser email as to progress on Reading Room  
    36 19.10.2018 Email Zurich Liabilities and Cemetery/Memorial Management  
    37 20.10.2018 Email Freshwater Habitats Trust News and updates from the New Forest Catchment Partnership  
    38 22.10.2018 Email Chairman Update on Horse and Groom  
    39 22.10.2018 Email Verderers New Forest Verderers Election 2018  
    40 22.10.2018 Email HALC Hampshire ALC 71st AGM - Saturday 10th November 2018 - Holiday Inn Winchester - FOC  
    41 24.10.2018 Email Action Hampshire Notice of Action Hampshire AGM - Thursday, 15 November  
    42 24.10.2018 Email NFNPA - Planning Decisions - 18/00681/LDCP - Orchard End, High Street, Woodgreen, SP6 2AU - Proposed single storey extension; refurbishment of porch - Planning Permission Required  
    43 25.10.2018 Email HALC NALC Spring Conference 2019 - London - 11 February 2019  
    44 26.10.2018 Email NFNPA RAPC Meeting on 5 November 2018  
    45 27.10.2018 Email Avon Valley Partnership Woodgreen Christmas Tree Festival 07.12.2018
    46 29.10.2018 Email NFDC Fees And Charges-Free Parking (Christmas 2018)  
    47 29.10.2018 Email HALC 2018/19 Auditing Information  
    48 29.10.2018 Email Downton Link Agenda for 7.11.18  
    49 30.10.2018 Email Freshwater Habitats Trust New Forest Water Forum Event 15th November  
    50 01.11.2018 Email NFNPA - Treeworks Decisions - CONS/18/0933 - Midsummer Wood, Warren Copse, Woodgreen, SP6 2QY - Raise no objections; CONS/18/0944 - Orchard End, High Street, Woodgreen, SP6 2AU - Raise no objections  
    51 01.11.2018 Email Camargue National Grid Ground Investigation Surveys
  • Woodgreen Parish Council - Appendix 2
           
    Financial Statement Prepared for Meeting dated 6th November 2018
           
      Total all balances : £88,873.95  
      Balances as at :    
      Lloyds Account* Santander (as at 01/09/18)*  
      £12,972.60 £70,783.69  
      NS&I (as at 01/01/18)    
      £5,117.66    
           
         
      Payments since last meeting date : 2nd October 2018  
    Cheque No Payee   TOTAL COST
    984 Victoria Eden Clerk’s salary and expenses for October 2018 £299.37
    986** Cutting Edge Maintenance of Cemetery £160.00
    987 Alacrify IT Support Package Costs £120.00
    988 Sue Allpress Website Hosting £60.00
    989 ICO Data Protection Renewal £40.00
    990 Dibben Joinery Materials for bench repairs £312.00
    991 Steve Morris Materials for Local History Information kiosk £106.11
    992 TP Jones Payroll costs £54.00
           
      Items for payment    
    Cheque No Payee Details TOTAL COST
    993 Victoria Eden Clerk’s salary and expenses for November 2018 £310.13
    994 Cutting Edge Maintenance of Cemetery £160.00
    995 Contractor Labour costs for repair of benches TBC
    996 Bench Material Costs Material costs for repair of benches TBC
    997 Forestry Commission Replacement bench by bus stop TBC
           
      Receipts since last meeting date : 2nd October 2018  
    Date Banked Received From Details Amount
           
           
    * Awaiting bank statement to reflect that interest added to current account
    ** Cheque ref 985 cancelled due to admin error
  • Woodgreen Parish Council
    Draft Budget 2019-2020 prepared for November meeting

    Item

    Expenditure 2017-2018

    Expenditure 2018-2019

    Anticipated Expenditure 2019-20

    Comments

    Expenditure to date Expected expenditure to end of year (approx) Total (approx) Budget set Dec 2017 Difference
    Salaries (including home working allowance) £3,504.61 £2,109.10 £1,491.25 £3,600.35 £3,800.00 £199.65 £4,000.00  
    Cemetery Expenses £1,633.16 £1,163.14 £800.00 £1,963.14 £2,000.00 £36.86 £2,000.00  
    Section 137 Monies £150.00 £0.00 £150.00 £150.00 £150.00 £0.00 £150.00  
    Halls Field £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £150.00 Payable to village hall
    Reading Room £713.48 £63.69 £17.00 £80.69 £150.00 £69.31 £500.00 Improvements
    Insurance £892.96 £1,001.25 £0.00 £1,001.25 £1,000.00 -£1.25 £1,050.00  
    Repairs and Maintenance £800.00 £475.00 £890.00 £1,365.00 £900.00 -£465.00 £1,000.00  
    Subscriptions £309.33 £285.00 £40.00 £325.00 £320.00 -£5.00 £340.00  
    VAT Paid £344.12 £153.50 £119.00 £272.50 £240.00 -£32.50 £350.00  
    Website / IT £548.34 £184.99 £50.00 £234.99 £100.00 -£134.99 £180.00  
    Training £36.34 £108.00 £95.00 £203.00 £360.00 £157.00 £250.00  
    Other (incl admin) £395.82 £436.32 £72.12 £508.44 £500.00 -£8.44 £600.00  
    TOTALS £9,328.16 £5,979.99 £3,724.37 £9,704.36 £9,520.00 -£184.36 £10,570.00  
    Item Earmarked Funds 2017-2018 Earmarked Funds 2018-2019 Earmarked Funds 2019-2020 Comments
    Cemetery £75,000.00 £75,000.00 £75,000.00  
    Election Costs £0.00 £2,000.00 £2,000.00  
    IT  £0.00 £200.00 £400.00  
    TOTALS £75,000.00 £77,200.00 £77,400.00  

    Item

    Income 2017-2018

    Income 2018-2019

    Anticipated Income 2019-2020

    Comments

    Income to date Expected income to end of year (approx) Total (approx) Estimated income set Dec 2017 Difference
    Sale of Assets £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00  
    Precept  £7,513.00 £7,606.00 £0.00 £7,606.00 £7,606.00 £0.00 £8,188.00 ?
    Interest (Held in Santander & NS&I accounts) £465.93 £323.35 £35.82 £359.17 £387.00 £27.83 £350.00  
    Cemetery Fees £1,670.00 £0.00 £0.00 £0.00 £1,000.00 £1,000.00 £1,000.00 No fees received so far financial year 2018-2019
    Halls Field £250.00 £260.00 £0.00 £260.00 £250.00 -£10.00 £260.00 Rental from field and shop
    VAT reclaim £0.00 £0.00 £344.12 £344.12 £344.12 £0.00 £272.00  
    Grants £1,000.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00  
    Other £10.00 £42.00 £0.00 £42.00 £10.00 -£32.00 £500.00 From reserves
    TOTALS £10,908.93 £8,231.35 £379.94 £8,611.29 £9,597.12 £985.83 £10,570.00  
    Balance at Start of Year 2017-2018 2018-2019 2019-2020 Comments
    Lloyds £9,606.68 £10,721.52 £9,628.45  
    Santander £70,018.41 £70,460.34 £70,783.69  
    NSI £5,093.66 £5,117.66 £5,153.48  
    TOTALS £84,718.75 £86,299.52 £85,565.62