Minutes of the Parish Council Meeting of WOODGREEN PARISH COUNCIL

Held in the Committee Room in Woodgreen Village Hall on Tuesday 5th February 2019 at 7.30pm


Members present: Chairman Stewart Hall (SH), Ed Hollinghurst (EH), Lance Benest (LB), John Sanger (JS) and Pete Skinner (PS).

Also present: Vicky Eden (Clerk)


18.263 Attendance Book and Apologies for Absence: Following completion of the Attendance book, apologies received and accepted from Parish Cllrs Allpress and Clarke

18.264 Declarations of interest: JS in relation to his role on NFNPA Planning Committee; SH in relation to 18/00908/LDCP

18.265 Minutes of previous meeting on 08/01/2019: Following a review, it was unanimously RESOLVED that the minutes be accepted as an accurate record and were duly signed by the Chairman.

18.266    Matters arising from previous minutes not appearing as agenda items:

  • Correspondence has been received advising that certain links on parish council website not working. Clerk and LB to liaise with NFNPA in relation to correct links and advise website provider accordingly.

  • Sale of Horse and Groom Public House - Contract negotiations are ongoing

  • Joyriders near Godshill Inclosure - Hampshire Police currently liaising with witnesses

18.267 Public Participation Session: No members of the public present

18.268 District and County Councillor:  County Cllr Heron not present but he has advised that he hopes to be at March meeting.

18.269 Planning

a)    Planning Applications Received:  Nil received

b)    Tree Applications Received:

Case Ref:    CONS/19/0081
Proposed Works:    Prune 1 x Beech tree
Site Address:    Mistletoe Cottage, Brook Lane, Woodgreen, Fordingbridge, SP6 2AZ

This application received after agenda issued with deadline for comments as 28th February 2019. The members agreed that they were happy to leave decision to tree officer.

c)    Decisions and Other Planning Matters:

Decisions or no comments required - Planning:

18/00878/LDCP - Hawkswood House, Castle Hill, SP62AX - Permitted Development - agreed

18/00908/LDCP - Orchard End, High Street, SP6 2AU - Permitted Development - agreed

18/00918/FULL - Pink Cottage, Merrie Gardens, SP6 2AT - Grant Subject to conditions

18/00911/FULL - Trim Cottage, Woodgreen Common Road, SP6 2BD - Grant subject to conditions

Decisions or no comments required - Treeworks:

CONS/18/1238 - Rosemary Cottage, High Street, SP6 2AU - Raise no objections

R14/15/19/0049 - Logan Bank, Lower Densome Wood, SP6 2BE - No Comments required - Exempt works

CONS/18/1262 - West Winds, High Street, SP6 2AU - Raise no objections

Other Planning Matters: SH advised that A3 printing could be done at community shop in relation to future planning applications although the Clerk is to write to the NFNPA Planning Department highlighting members concerns that paper copies of planning applications are no longer to be forwarded.

Parishioners are reminded to report any concerns in relation to breaches of planning online via the

NFNPA website at http://www.newforestnpa.gov.uk/info/20041/enforcement/109/enforcement/4 or contact Clerk.

18.270    Roads & Ditches: LB advised that Community Speedwatch schemes were promoted at the volunteer fair in Lyndhurst on 27th January 2019 and that such a scheme could be a possibility for the village to help address speeding concerns

Clerk is to rerequest new salt bin to be located near Keepers Cottage and Chestnut Lodge further to the March 2018 Minutes

Concern in relation to bricks or rocks being left too close to highway on verges in Godshill Parish to be reported to Godshill Parish Council.

The members also wishes to record their thanks to villager who repaired latch on gate near Cattle Grid on Hale Road.

Details of all planned road works can be found at https://roadworks.org/

Parishioners are also reminded to report any Highways concerns online via the Hampshire County Council (HCC) website at http://www3.hants.gov.uk/roadproblems or contact Clerk.

18.271 Hedges and Footpaths: The Clerk confirmed that she had forwarded list of footpaths for 2019 Cutting List as per previous meeting.

Parishioners are reminded to report any concerns in relation to Rights of Way online via website at https://www.hants.gov.uk/landplanningandenvironment/rightsofway/reportaproblem  or contact Clerk.

18.272    Parish Lengthsman:  

  1. Date for next visit to village to be on 22nd February 2019 and members and residents are reminded to forward ideas for future tasks to JS. Suggestions for future tasks included:

    • Brambles at back of bench near Love Lane to be removed

    • Ditch down Trim’s Drove to be cleared

18.273 Cemetery Report: Two enquiries received - Interment of ashes into new plot at on 13th February 2019 and a memorial request in relation to AA11 - the members reiterated that the stone to be used should be in a light, matt finish and adhere to the correct dimensions as advised on the website. Investigation into removal of one memorial stone ongoing.

Parishioners are also reminded to report any concerns in relation to fly tipping on Forestry Commission land either by telephone 0300 0674601 or contact clerk

18.274    Reading Room: Update by Chairman. Contractor has advised that the work is to commence on 4th March 2019, with a prior meeting with members and Clerk on 26th February 2019. Loss adjuster and solicitor to be made aware.

18.275 Annual Parish Meeting:

  1. Members suggested two dates (Tuesday 30th April 2019 or Friday 10th May 2019). Clerk is to liaise with Woodgreen Village Hall accordingly.

  2. JS suggested that Craig Daters, NFNPA Ranger, would be keen to speak at Woodgreen Annual Parish Meeting. Clerk is to contact accordingly and confirm his availability.

18.276    Parish Council Elections: Key dates are as follows:

Publication of Notice of election (in NFDC’s area) - 22 March 2019 (nominations accepted from this date).

Notices (to be provided by NFDC) should be published on Parish Council’s websites too on 22 March 2019

Closing date for receipt of nominations – 4.00 p.m. Wednesday 3 April 2019

Publication of Statements of Persons Nominated – Thursday 4 April 2019 (on Parish Councils’ websites too).

Polling day – 7.00 a.m. – 10.00 p.m. Thursday 2 May 2019

Clerk to confirm whether nomination papers will be available online.

18.277 Correspondence (including Consultations and Surveys): The Clerk presented an overview of correspondence to councillors and highlighted the following:

  1. 07/12/2018 - Town and Parish Council Spring Workshop  - 13th March 2019 - a Highways and Transport themed Town and Parish Council event to hear about some key issues affecting the highway network across Hampshire (to be forwarded to EH)

  2. 13.01.2019 - Rewilding the New Forest? - Friends of the New Forest Talk - 21.02.2019

  3. 14.01.2019 - CPRE Hampshire invite to debate chaired by Kit Malthouse MP - More, Better, Faster - What does this mean for the future of Planning - 08.02.2019

  4. 15.01.2019 - HALC Newsletter

  5. 16.01.2019 - New Forest Folklore

  6. 18.01.2019 - NALC sends an open letter to its 100,000 councillors

  7. 21.01.2019 - New Forest National park welcome home leaflet (Clerk to request 50 leaflets and to see if these could be forwarded on with welcome packs)

  8. 21.01.2019 - Orienteering Event 03.02.2019

  9. 21.01.2019 - Downton Link - Minutes of Committee Meeting 17.01.2019

  10. 22.01.2019 - Guidance Note - Accessibility Regulations Website and Mobile Applications (LB to research)

  11. 27.01.2019 - New Forest Bike Project (LB to research and promote)

  12. 28.01.2019 - Invitation - Hampshire ALC Annual Conference 2019- "Local Means Business - 09.00-15.30 on 13.03.2019 - Hilton- Ageas Bowl, West End SO30 3XH

  13. 29.01.2019 - Parishes are Blooming

  14. 30.01.2019 - Notes of Housing Information Meeting - 16th January 2019

  15. 31.01.2019 - Spring into New Forest’s Year of Green Action and join the litter crusade

  16. 31.01.2019 - Operation Resilience - NF844 - Bridge Street, Fordingbridge - Blockwork Replacement & Carriageway Resurfacing - Scheme Notification

  17. 31.01.2019 - NFALC Minutes 17.01.2019

  18. 04.02.2019 - Western Escarpment Conservation Area Steering Group meeting - 28th February 2019

  19. 05.02.2019 HALC February Newsletter

18.278 Update in relation to recruitment of new Clerk: Working group to be set up to consider updated job description, hours and remuneration. Clerk to review time spent ready for March meeting.

18.279 Financial report:

  1. Current Balances:

    1. Lloyds £11463.93

    2. Santander £70,000 as at 18.10.2018    (interest previously transferred into Lloyds account)

    3. NSI £5154.77 as at 01.01.2019

  2. Income: NSI interest - £37.11

  3. Expenditure: The following cheques were approved and signed for

Cheque No





Vicky Eden

Clerk’s salary February 2019 and expenses


  1. Review of Internal Audit: The members reviewed matters raised at internal audit in June 2018

  2. Grant Aid: The Clerk advised that only two applications had been received to date. The members agreed that this matter would be added to next agenda and applications from local charities are requested before 28th February 2019.

18.280    Meetings attended:

LB - 27/01/2019 NFNPA Volunteer Fair, Lyndhurst

JS (on behalf of NFNPA) - 15/01/2019 - NFNPA Planning; 18/01/2019 - NFNPA Full Meeting; 05/02/2019 - NF Marque

18.281 Matters to be raised on next agenda: Annual Parish Meeting update and agenda; Review of Risk Assessment; Review of Fixed Asset Register; Grant Aid

Date of Next Meeting: It was agreed for the next parish council meeting to be held on Tuesday 5th March 2019 at 7.30pm.

SH closed the meeting at 9.04pm.

Contact details: Clerk: Vicky Eden, 24 Lyster Road, Fordingbridge, SP6 1QY

Email: parish.clerk@woodgreen-pc.gov.uk Tel: 01425 655707 (normal working hours only please)

Minutes, including appendices and other documentation, can also be found on our website: www.woodgreen-pc.gov.uk


These are draft minutes until approved at the next meeting